Privacy and Confidentiality
At Queen of Canada Org., we are committed to safeguarding the privacy and confidentiality of your personal information. As an applicant to the Queen of Canada 2025 Pageant, we may collect and store personal details, including but not limited to your name, contact information, biographical data, and any other information you provide in your application.
We collect this information solely for the purpose of processing your application, facilitating participation in the pageant, and communicating with you regarding your involvement. By submitting your application, you agree to the collection and use of your personal data as described in this policy.
We take all necessary steps to protect the privacy and security of your personal information and ensure it is only accessible to authorized individuals within Queen of Canada Org.. Any information that is shared or used for promotional purposes will be handled with care and in accordance with this policy.
Confidentiality Clause:
All employees, volunteers, and board members of Queen of Canada Org. may have access to confidential or privileged information related to applicants, participants, or organizational operations. It is expected that all such information remains confidential both during and after their service with the organization. Upon termination of employment or volunteer service, all confidential materials must be returned or destroyed.
Any unauthorized disclosure of confidential or privileged information is a serious breach of this policy and will result in appropriate disciplinary action, including potential removal or dismissal.
Consent for Use of Personal Information
By submitting this application, you consent to Queen of Canada Org. collecting, processing, and storing your personal information for the purpose of evaluating your eligibility and participation in the Queen of Canada 2025 Pageant. This information may be used for:
- Communication related to the pageant and selection process
- Preparation of promotional and marketing materials
- Inclusion in pageant programs, official media, and related content
- Processing of any official documentation or requests
Media Consent
You also grant Queen of Canada Org. permission to capture and use all photos, videos, and other media taken during your participation in the Queen of Canada 2025 Pageant for any legitimate purpose. This may include, but is not limited to, use in advertising, social media, press releases, and other promotional efforts.
You agree that the organization has the right to use such media indefinitely, without compensation, in any form or medium that the organization deems fit. This consent applies to media created both during the application process and throughout your participation in the pageant, including but not limited to interviews, backstage footage, public appearances, and pageant events.
Copyright and Media Usage
By participating in the Queen of Canada 2025 Pageant, you acknowledge and agree that Queen of Canada Org. holds the exclusive copyright to all photos, videos, audio recordings, and other media files that are taken, created, or otherwise produced by the organization in connection with the pageant.
This includes any media content generated during auditions, rehearsals, events, promotional activities, and other associated pageant functions. All such media may be used by Queen of Canada Org. for the promotion, marketing, and documentation of the pageant and its activities, including future use across various platforms (e.g., website, social media, television, print publications).
You waive any claim to compensation or royalties for the use of any media created in connection with your participation in the pageant. Additionally, you grant Queen of Canada Org. full rights to edit, modify, and distribute these media in any form, manner, or medium as deemed appropriate by the organization.
Additional Terms and Conditions
1. Withdrawal of Consent:
You have the right to withdraw your consent for the use of personal data at any time. However, such a withdrawal may affect your ability to cCONSENT FOR USE OF PERSONAL INFORMATIONontinue participation in the pageant. Please note that media content already created may not be able to be retracted or removed from previously published materials.
2. Data Retention:
Your personal data will be retained for the duration of the pageant and for a reasonable period thereafter. It may also be retained in the case of future communications, promotional efforts, or organizational needs.
3. Right to Access and Correct Information:
You have the right to access your personal data and request corrections to any inaccurate or incomplete information. Please contact the Queen of Canada Org. office to exercise this right.
4. Third-Party Sharing:
We do not sell or lease your personal information to third parties. However, your data may be shared with third-party service providers (e.g., marketing, event management, or legal partners) who assist in the operation of the pageant, provided they comply with privacy standards consistent with this policy.
By completing this application and submitting your personal information, you acknowledge that you have read and understood this Privacy, Confidentiality, Copyright, and Consent policy, and that you consent to the collection, use, and distribution of your information and media in the manner outlined above.